Transcriptionists take an audio file and type it up so that one ends up with a report detailing the contents of the file. While many transcriptionists work in the legal or medical field, many other businesses also benefit from their use. For example, you could hire a transcriptionist to type up meeting notes from a recording or to type up a speech from a recording. If you are thinking of hiring a transcriptionist for your business, this following guide can help.
Check the specialty
Some transcriptionists or transcription firms specialize. Most often, this is seen for the medical and legal field, but there are also transcribers that specialize in other fields. This is especially useful for fields that are more technical in nature. For example, if you run an engineering firm, it can be helpful to have a transcriptionist that is familiar with the industry and the jargon that goes with it. Tech and computer firms can also benefit from having a transcriptionist that is knowledgeable about the industry, since a layperson may be unfamiliar with some of the terminology used. Familiarity helps prevent errors when transcribing.
Decide on your main needs
It only makes sense to have an in-house transcriptionist if you need to have things transcribed on an almost daily basis. Otherwise, it makes more sense to contract this service out to a firm. The type of firm you choose may depend on your needs. For example, if you want to have real-time transcription done so that those unable to participate in the meeting due to location or disability like hearing loss, then you need speech to text transcription. In this case, a service that can provide nearly instant transcription of speech to text such as a Remote Typewell Transcriptionist can be just the thing. On the other hand, if you don't need the files immediately, then a service where you send in audio files after the fact for transcribing may be a better choice.
Find out about equipment
It's vital to know your equipment needs. An in-person transcriber will bring their own equipment. If you opt for remote transcribing, you need to find out whether the service provides equipment or if you need to provide it yourself. You will need audio equipment to record the session you need to be transcribed. In the case of a meeting, you may need to have several microphones to ensure that everything is being recorded or transmitted clearly to the transcriber. There are also often software requirements, particularly for sending in files to remote or real-time transcribers. The good news is the service will typically provide the software, even if they don't provide audio equipment.
Speak with a company like Quality Transcription Specialists to learn more.